Convert PDFs to Spreadsheet Rows with AI — Fast & Accurate
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Stop Copy-Pasting PDF Tables (and Start Shipping Work Faster)
Every invoice, receipt, or bank statement you touch steals minutes: open the PDF, hunt for the table, copy, paste, re-align columns, correct OCR glitches, push to Google Sheets… then do it all over again tomorrow. Spreadsheet Agent automates the entire flow while you stay in control.
Why PDFs Are Hard to Convert
- Tables are embedded as flat images or multi-line text.
- Column order shifts between files.
- OCR mistakes introduce hidden formula-breaking typos.
- Manual fixes scale linearly with file volume (best-case).
Bottom line: human hours go up, data quality goes down.
Spreadsheet Agent in Action
Step 1. Connect your Google Sheet
Click the folder icon and choose any existing spreadsheet to link your agent. You can also create a new spreadsheet by describing what you need in plain language.
Step 2. Configure your agent
Add high-level instructions to guide the AI on how to interpret and structure incoming data.
Click the edit icon next to any column to review or define allowed values. These may be suggested automatically and can be adjusted, removed, or added as needed. They become dropdowns during review and help ensure consistency.
Step 3. Upload your PDF
Click the file icon to select a document. Spreadsheet Agent will analyze the file and extract structured data based on your setup.
Step 4. Review, edit, and insert
AI-suggested rows are shown for your review. Fields may be pre-filled or left blank depending on the input. Use dropdowns for validated values, make edits inline, or fill in what's missing—then insert individually or all at once.
Step 5. View results in your Sheet
Your structured data now lives in your connected Google Sheet—organized and ready for further automation, formulas, or Gemini-powered AI workflows directly within Sheets.
Tool-by-Tool Comparison
| Tool | Review before export | Direct → Google Sheets | Handles scanned PDFs | Mobile friendly |
|---|---|---|---|---|
| Adobe Acrobat | ❌ | ❌ | ✅* | ✅ |
| iLovePDF | ❌ | ❌ | ✅* | ✅ |
| Docparser | ❌ | ❌ | ✅ | ✅ |
| Parabola | ❌ | ❌ | ✅ | ❌ |
| Quadratic | ❌ | ❌ | ✅ | ❌ |
| Klippa | ❌ | ❌ | ✅ | ✅ |
| Spreadsheet Agent | ✅ | ✅ | ✅ | ✅ |
*Requires additional OCR step
Useful Links
Frequently Asked Questions
What types of PDFs can I convert?
Any PDF with structured data: invoices, receipts, bank statements, property listings, inventory reports, etc. Even scanned documents work through our OCR integration.
How accurate is the AI extraction?
Very accurate for standard business documents. The preview feature lets you verify and edit any cell before importing, ensuring 100% accuracy in your final data.
Can I automate recurring PDF imports?
Yes! Set up rules for specific PDF formats and Spreadsheet Agent will remember your column mappings for future imports.
Ready to Convert Your First PDF?
Sign up for our private beta and get 100% free access to Spreadsheet Agent.
Sign up for private beta